Payroll and Benefits Advisor

Apply by: 05 May 2017
Department: Administration
Reports to: Head of HR

Fitzpatrick Referrals is looking for a Payroll and Benefits Advisor to join the HR team.

Role description

To deliver an accurate and timely payroll and benefit service and be a subject matter expert for our people.  Work within our HR team to drive continuous improvement and manage queries around payroll and benefits.  Work collaboratively with other departments to meet the needs of patients and their guardians to improve the service delivery and patient journey.

You will be care driven, have excellent communication and attention to detail skills, exceptionally organised, thorough and be able to operate in a 24/7 team environment.

Responsibilities and tasks

Oversee all payroll and benefits activities across the group, and to be the first point of contact for inquiries and advice related to payroll and benefits from our people and providers.

Payroll and benefits administration

  • Day-to-day – input, check, maintain, track and report on data.  For example, submitted absence and holiday information, enter provided data, maintain spreadsheets, chase outstanding forms and query missing information
  • Process and monitor all staffing changes including starters, leavers, promotion and other amendments to pay rates and employee data in compliance with payroll requirements and policies. Update payroll brought forward log
  • Monthly – input, process and check payroll and benefits data to ensure timely and accurate submission of all monthly payments and deductions (static and variable)
  • Check payroll reports (preliminary and final) and liaise with relevant internal and external stakeholders where appropriate e.g. queries regarding submitted timesheets, absence information and pension reports etc.
  • Administer and update pension membership information, death in service, childcare vouchers, VDS scheme, staff accommodation and other benefit related schemes and insurances
  • Pension – provide full support for employees across the group including dealing with all pension queries, issues and management of our schemes. This will range from administering the auto-enrolment processes to keeping accurate records for audit purposes and processing opt-out forms within the deadline
  • Liaise with finance to reconcile staff accounts of leavers, ensure they are settled in full prior to monthly payroll cut off
  • Analyse and report trends from payroll/benefit data to the relevant department and or the Head of HR
  • Liaise with HMRC and finance to ensure adherence to HMRC requirements. Ensure payments of tax and NI are submitted in line with monthly and annual deadlines, and that any HMRC queries are closed as a priority
  • Annual – oversee year end P11d and P60 reporting process, including the production and distribution of employee documents
  • Adhoc – prepare information to assist in the provision of information to external agencies e.g. rental references and working tax credit queries

Communications

  • Handle day-to-day queries and issues raised relating to pay and benefits, face to face, over the phone and via email
  • Maintain, communicate and promote benefits where applicable
  • Liaise with the HR team to ensure that any changes to pay and benefits have been communicated

Standardisation and consistency of benefits

  • Consult with the Head of HR in advance of any forthcoming changes and all annual benefit renewals
  • Work towards consistency in approach to benefits, reporting, providers, vendor management and expectations
  • Monitor and provide feedback to providers and escalate any serious concerns to the Head of HR

Data management and reporting

  • Employee payroll and benefits data is entered accurately into in a consistent format and on a timely basis
  • Review current payroll reporting and set up standard payroll and benefit reporting and data dashboard

Benchmarking and annual salary and benefit reviews

  • Provide annual salary and benefit benchmark data to the Head of HR
  • Administer and validate salary review data pre and post approvals, instructions to payroll and reporting
  • Review benefits and coordinate renewals to ensure they are competitive, increase satisfaction and utilisation

Other

  • As part of the HR team, provide support to other team members as and when required
  • Deliver ad-hoc projects and other duties including system implementation and improvement e.g. data preparation,  cleansing and process improvements
  • In addition to your main duties you will be required to carry out such other duties consistent with your position to meet the needs of the practice and as the practice may from time to time require

To apply please complete the job application form and send it to [email protected] by Friday 5th May 2017.

Fitzpatrick Referrals